Administrative

Administrative Assistant

Full-time

Innovative Outsourcing

Administrative Assistant Griffin GA

Our client, a top civil engineering firm based in the Atlanta area is looking for an Administrative Assistant to join their growing company at their Griffin Office. This will be a hybrid position to manage and direct day-to-day office activities, as well as, handle the permitting coordination process.

This role is in the office Monday-Friday, 8am-5pm.  After 90 days on the job, there will be an opportunity to work one day a week from home.

JOB DESCRIPTION

Office Administration

  • Handle incoming and outgoing electronic communications, answering and directing calls, filing, scanning, mailing, printing, and binding plans, handling information requests and arranging conference calls.
  • Schedule, coordinate, and organize internal and external meetings
  • Help maintain a tidy office space.
  • Prepare proposals, reports and/or documents as requested by Civil Engineering team members
  • Coordinate and order office supply needs with Peachtree Corners office admin staff.

Project Permitting / Coordination

  • Maintain team project schedules, document and track project status, research time frames for new or current projects and provide deliverables on schedule.
  • Work with engineering and surveying team to coordinate all permit submission requirements
  • Research of permitting procedures, requirements, timelines, and fees with various city and/or county agencies.
  • Fill out applications, request checks with clients, coordinate submittal packages with project managers and/or clients
  • Submit plans for review to governing agencies, obtain comments, and obtain approvals and permits.

JOB REQUIREMENTS

  • High school diploma and 2+ years previous experience in a similar environment
  • Proficient with Microsoft Office-Word, Excel, and Outlook
  • Highly organized; excellent written and verbal communication skills

Compensation:  Salary 58 – 68k depending on relevant experience, healthcare, 401(k), paid holidays, PTO, and yearly opportunity to earn a discretionary bonus.