Part Time Administrative Specialist

Part Time Administrative Specialist Marietta GA

Our client, a well-established wine distributor located in Marietta, GA, with over 20 years of experience in the industry, is currently seeking a Part Time Administrative Specialist to join their team. With many long-term employees on staff, our client has cultivated a low-stress office culture where collaboration, work-life balance, and teamwork are highly valued.

This is a part-time position, ON-SITE in MARIETTA, GA with a work schedule of Tuesday to Thursday, from 9:30 am to 3:30 pm. 

If you are a motivated and organized individual who values work-life balance and thrives in a supportive work environment, we would love to hear from you!

JOB RESPONSIBILITIES:

• Update reports and generate spreadsheets using Excel to ensure accurate and up-to-date information for various departments within the company.
• Utilize warehouse management software to assist with shipping confirmations, organize bill of ladings, and generate custom reports for the sales team, ensuring smooth operations and timely deliveries.
• Perform basic data entry tasks in QuickBooks, maintaining accurate financial records and supporting the finance team with day-to-day transactions.
• Act as the front receptionist, warmly greeting customers and visitors, providing excellent customer service, and addressing their inquiries or directing them to the appropriate personnel.
• Answer incoming phone calls, screen for importance, and transfer them to the appropriate management personnel, ensuring effective communication within the company.

CANDIDATE REQUIREMENTS:

• High attention to detail and strong organizational skills to accurately update reports and generate spreadsheets.
• Proficiency in using Microsoft Excel to create and modify spreadsheets.
• Familiarity with warehouse management software and the ability to navigate its features to perform shipping confirmations, organize bill of ladings, and generate custom reports.
• Basic data entry skills in QuickBooks or similar accounting software.
• Excellent communication skills to greet customers and visitors professionally and assist them with their inquiries.
• Ability to handle incoming phone calls, screen for importance, and transfer them to the appropriate personnel promptly.
• Strong multitasking abilities and the capacity to handle multiple responsibilities in a fast-paced environment.

COMPENSATION AND BENEFITS:

The compensation for this position is $26.50 per hour. After 90 days of employment, you will be eligible for generous paid time off (PTO) benefits.